Bride and Groom Services

Complimentary Suite upgrade for the Bride and Groom the evening of your Wedding, complete with Champagne and Fresh Berries (Minimum of 20 Guestrooms)

• Personalized coordination with our Certified Wedding Consultant throughout the planning and on the day of your Wedding Reception
• Special Guest Room Rates for Out of Town Guests
• Use of Fitness Facilities, complete with Exercise Equipment, Showers and Locker Rooms and Outdoor Heated Pool
• Manicure, Pedicure, Massage, Body Therapies and Facial by Appointment
• Complete Make-Up and Hair Styling Services by Appointment

Just a Few Rough Creek Activities…Something for Everyone

• The Spa at Rough Creek
• Fitness Center
• Cooking With Chef Class
• Paintball Competition
• 4-Wheeling Excursions
• Golf Driving Range
• Horseshoe Tournaments
• Water Volleyball
• Fishing on Mallard Lake, North Lake, Division Lake and Chalk Mountain Lake
• Tennis
• Mountain Biking
• Sporting Clays Tournament
• Five Stand Shooting
• Upland Bird Hunting
• Wild Boar, Turkey and White-tailed Deer Hunting
• Archery
• Wobble Trap Practice Shooting
• Rough Creek Softball
• Rifle Range
• Squaw Valley Championship Links Golf Course just 15 minutes away
• Hay Rides
• Various Team Building Events
• Too many to mention….see our “70 Things To Do at Rough Creek Lodge”

Wedding Cakes

Bride’s Cake

Includes top tier safely packaged after the event for Bride and Groom as a keepsake
Beginning at $4.50 per guest, with a minimum charge of $500

Groom’s Cake

Beginning at $3.50 per guest, with a minimum charge of $450

Cake Cutting Service

$2.50 per guest service charge will be applied to the final banquet check for all cakes provided by any service/vendor other than Rough Creek Lodge.
Custom cakes will be charged accordingly.

Price does not include 7.25% Sales Tax or 21% Service Charge

“First Anniversary Cake” Celebrated Rough Creek Style

(for weddings of 100 people or more)

Past experience has shown that the keepsake tier has sentimental value…however, the taste value is lacking after a year in the freezer. Spend your first anniversary at Rough Creek Lodge and we will help you celebrate this momentous occasion with a reproduction of the top tier of your wedding cake. Enjoy this complimentary service as an Anniversary Gift from Rough Creek Lodge.
(Call Brenda to make the arrangements – Arrangements must be finalized at least two weeks prior to the date of arrival)

Wedding Cake Selections

Cake Flavors

• Vanilla Chiffon
• Chocolate Chiffon
• Lemon or Orange Chiffon
• Hazelnut (or any nut)
• Carrot Cake
• Spice Cake
• Chocolate Decadence

Mousse Fillings

• White Chocolate
• Dark Chocolate
• Strawberry
• Raspberry
• Lemon
• Crème Fraîche
• Espresso Cream
• Hazelnut
• Seasonal Berries or Fruit can be added to Mousse

Icing

• Vanilla Buttercream
• White Chocolate Buttercream
• Chocolate Ganache
• Massa Ticino, smooth white sheet of rolled fondant

Wedding Cake Size Guidelines

• 50 guests or less, 2 tiers
• 50-100 guests, 3 tiers
• 100-200 guests, 4 tiers
• 200 or more guests, 5 tiers
• (Each includes Keepsake Tier)

Food and Beverages

Hors d’oeuvres

Average consumption is 4-6 pieces per person per hour

**Rough Creek Lodge Favorites**

Cold

• Marinated Tomato & Basil on Grilled Homemade Sourdough
• Green Apple, Blue Cheese & Walnut
• **Chilled Cocktail Shrimp Marinated in Tequila, Cilantro, & Lime**
• Seared Rare Ahi Tuna on Crisp Potato Chip
• **New Potato with Sour Cream & Caviar**
• Vegetable Sushi Roll
• Chilled Marinated Beef Sushi Roll
• Tuna Sushi Roll
• Goat Cheese Crouton with Marinated Peppers
• **Grilled Salmon & Avocado in Rice Paper**

Hot

• **Shrimp & Corn Fritter**
• Vegetable Spring Roll
• Crab Spring Roll
• **Upland Bird Quesadilla**
• **Potato Crusted Shrimp**
• Thai Chicken Skewer
• **Barbecue Duck Nachos**
• Tempura Shrimp
• Beef Skewers with Peanut Sauce
• Pan Fried Salmon Cake

$2.95 per piece, with a minimum order of 24 pieces per hors d’oeuvre

Price does not include 7.25% Sales Tax or 21% Service Charge.
Price may vary based on menu and selection.

Food & Beverage Cost Projection
Based on a two-hour receptions or dinner

Reception or Dinner Price Range	$45.00	$65.00	$95.00
Taxes (7.25%)	$3.26	$4.71	$6.88
Service Charge (21%)	$9.45	$13.65	$19.95
Total Per Guest	$57.71	$83.36	$121.83
With 50 Guests (minimum)	$2,885.50	$4,168.00	$6,091.50
With 100 Guests	$5,771.00	$8,336.00	$12,183.00
With 150 Guests	$8,656.50	$12,504.00	$18,274.00
With 200 Guests	$11,542.00	$16,672.00	$24,366.00
With 250 Guests	$14,427.50	$20,840.00	$30,457.50

Beverages, five per person	$37.50
Service Charge (21%)	$7.87
Total Per Guest	$45.37
With 50 Guests (minimum)	$2,268.50
With 100 Guests	$6,805.50
With 150 Guests	$9,074.00
With 200 Guests	$10,208.25
With 250 Guests	$11,342.50

Rough Creek Exclusivity

The Optimum Wedding Experience

Not just a weekend… This Is An Event! Close your eyes, imagine… you are sharing an 11,000 acre Texas Paradise with only your family and friends. The ultimate private affair!  If you see an unfamiliar face it will be our Rough Creek staff anticipating your very next need. It’s private, it’s personal and this celebration will be an extravaganza to be recalled for a lifetime. Without a doubt, your guests will remember this unique wedding at a secluded, rustic ranch where the service, staff, food and activities exceed all expectations. Truly, I say it again… this is an event!

To ensure that your event is a completely private affair, we can restrict all outside business at the Lodge itself during your special occasion.  For a minimum food and beverage order of $15,000.00 per 24-period and a nominal fee ($5,000 - $10,000 (based on season), we will provide you and your guests with the utmost in privacy with Rough Creek Lodge and its entire staff at your disposal.

Ceremony Locations

“The Chapel at Rough Creek”

The unique beauty of The Chapel captures the feel of “Little House on the Prairie” coupled with the Rustic Elegance in true Rough Creek tradition. We hosted our first wedding in January of 2006...a celebration of love and beauty. The Chapel overlooks the brilliant Texas Hill Country accommodating up to 250ppl. It’s complete with wood floors, great acoustics, breathtaking view and a real “Ringing” Bell. Look out when taking your wedding pictures, the deer may join in!

Outdoors

• South Fire Pit under a canopy of Live Oak Trees
• Cascading Terrace overlooking Mallard Lake
• Lakeside

Any of the above locations can be reserved in the evening for a ceremony beneath Hill Country stars

Private Room

Each of our opulent private rooms offers a picturesque view of Mallard Lake and the surrounding countryside. 
Sound system and light adjustment can be operated at the touch of a button.

Wedding Site Rental Fee

The Chapel at Rough Creek

Saturday Pricing:
Ceremony in the AM; Completed by 10:30AM Ceremony in the Early PM; Completed by 2:30PM	Under 100 People	$3,500.00
Ceremony in the AM; Completed by 10:30AM Ceremony in the Early PM; Completed by 2:30PM	Over 100 People	$4,500.00
Ceremony at 5PM or Later	Under 100 People	$5,500.00
Ceremony at 5PM or Later	Over 100 People	$6,500.00

Sunday-Friday Pricing:
Ceremony in the AM; Completed by 10:30AM Ceremony in the Early PM; Completed by 2:30PM	Under 100 People	$2,500.00
Ceremony in the AM; Completed by 10:30AM Ceremony in the Early PM; Completed by 2:30PM	Over 100 People	$3,500.00
Ceremony at 5PM or Later	Under 100 People	$4,500.00
Ceremony at 5PM or Later	Over 100 People	$5,500.00

Canopy of Large Oaks, Back Terrace

Saturday Pricing:
Ceremony in the AM; Completed by 10:30AM Ceremony in the Early PM; Completed by 2:30PM	Under 100 People	$2,500.00
Ceremony in the AM; Completed by 10:30AM Ceremony in the Early PM; Completed by 2:30PM	Over 100 People	$3,500.00
Ceremony at 5PM or Later	Under 100 People	$4,500.00
Ceremony at 5PM or Later	Over 100 People	$5,500.00

Sunday-Friday Pricing:
Ceremony in the AM; Completed by 10:30AM Ceremony in the Early PM; Completed by 2:30PM	Under 100 People	$1,500.00
Ceremony in the AM; Completed by 10:30AM Ceremony in the Early PM; Completed by 2:30PM	Over 100 People	$2,500.00
Ceremony at 5PM or Later	Under 100 People	$3,500.00
Ceremony at 5PM or Later	Over 100 People	$4,500.00

• Indoor (Great Room) Wedding: $10,000. (Must have all guestrooms)
• Holiday Weekend Subject to price variance and guestroom minimums required

Special Note
Backup for an outdoor ceremony is Chalk Mountain I and II for a non-exclusive event,
the Great Room for an exclusive event.

Site Fee Package Includes:

• Rough Creek Rental for the Location of the Wedding
• Consultation with the On-Site Certified Wedding Consultant
• On-Site event coordination and direction regarding details and logistics on the day of the event with our Certified Wedding Consultant.
• Coordinating the wedding timeline as discussed by prompting and organizing the seating of families, processional, recessional, cueing of musicians, hors d’oeurves, cocktails, dining, first dance, announcements, champagne toasting, cake cutting, bouquet toss, garter toss, escape, etc.
• Guidance and direction through the many facets of traditional wedding etiquette practices to today’s current trends.
• Providing invaluable support and information when matching the vendor with your specific wedding needs and establishing a level of expectation.
• Storage, movement and placement of furniture (including rentals)
• Managing the various vendors. (i.e. florist, ceremony music, musicians for reception, photographers, videographers, etc)
• Customizing billing throughout the event to enable budget planning.
• Taking individual guestroom reservations, credit card information and coordinating any resort activities requested.
• Coordination of babysitting or kids’ parties if applicable.

Consultation

Consultation with Brenda Weaver, CWC, consists of site visits, telephone calls, conversations and/or emails directly associated with the wedding celebration, Wedding Tasting (if applicable), Banquet Event Orders, Diagrams and Menu Preparation and meetings or discussions with various vendors to detail their association with the event.

Estimation of Consultation Time

Under 100 person wedding, Ten Hours Wedding Consultation
Over 100 person wedding, Twety-five Hours Wedding Consultation

Complimentary two hours will be added to the consultation time if number of people exceeds 150, allowing for Wedding Tasting

Please Note

Should the total number of consultation hours exceed the specified amount included in the Site Fee Package, the cost will be based on an hourly rate of $60, plus tax. per hour.

Consultation Includes

On-Site event coordination and direction regarding details and logistics on the day of the event with our Certified Wedding Consultant.

Coordinating the wedding timeline as discussed by prompting and organizing the seating of families, processional, recessional, cueing of musicians, hors d’oeuvres, cocktails, dining, first dance, announcements, champagne toasting, cake cutting, bouquet toss, garter toss, escape, etc.

Guidance and direction through the many facets of traditional wedding etiquette practices to today’s current trends.

Providing invaluable support and information when matching the vendor with your specific wedding needs and establishing a level of expectation. 

Storage, movement and placement of furniture (including rentals)

Managing the various vendors. (i.e. florist, ceremony music, musicians for reception, photographers, videographers, etc)

Customizing billing throughout the event to enable budget planning.

Taking individual Guestroom reservations, credit card information and coordinating any resort activities requested.

Coordination of babysitting or kids’ parties if applicable

Managing Guestrooms and Your Wedding Guests

We have a total of 45 guestrooms. Included in that total we have seven suites and two guesthouses. If you maximize capacity of each sleeping room you can accommodate 130 adults at Rough Creek Lodge. We do offer overflow suggestions.

This is a per night example

Room Type	Number of Rooms	Will Sleep	Total Number of Adults
Double Queen Guestrooms	6	2ppl in queen/4ppl per room	24 Adults
King Twin Guestrooms	10	2 ppl in king/1ppl in twin/3 ppl per room	30 Adults
King Guestroom	16	2ppl in king/2ppl per room	32 Adults
Exec King Twin Suite Rm	2	2 ppl in king/1ppl in twin/3 ppl per room	6 Adults
Exec King Suite Room	1	2ppl in bed/2ppl per room	2 Adults
One Bdrm King Suite Rm	2	2ppl in bed/2ppl per room	4 Adults
Lone Star Suite King Rm	1	2ppl in bed/2ppl per room	2 Adults
Presidential Suite King Rm	1	2ppl in bed/2ppl per room	2 Adults
Deer Run 3B/3B	1H	2ppl per room	6 Adults
Owners Guesthouse 8B/5B	1H	2ppl per room	16 Adults
Coyote Cabin	1	2ppl in queen	2 Adults
Arrowhead, Bobcat, Mustang	3	2ppl in queen; 1ppl sofa; 1ppl sngl chair	4 Adults
Total	45		130 Adults

Rollaways: If you should decide to add rollaways, you may again further maximize your sleeping capacity. You may add one rollaway per standard room and two per suite. This set up would be very cozy and is not recommended for everyone.

Room Type	Number of Rollaways	Will Sleep	Total Number of Adults
Double Queen Guestrooms	6	One Rollaway Per	6 Adults
King Twin Guestrooms	10	One Rollaway Per	10 Adults
King Guestroom	16	One Rollaway Per	16 Adults
Exec King Twin Suite Rm	2	Two Rollaways Per	4 Adults
Exec King Suite Room	2	Two Rollaways Per	4 Adults
One Bdrm King Suite Rm	2	Two Rollaways Per	4 Adults
Lone Star Suite King Rm	1	Two Rollaways Per	2 Adults
Presidential Suite King Rm	1	Two Rollaways Per	2 Adults
Deer Run 3B/3B	1H	N/A	0 Adults
Owners Guesthouse 8B/5B	1H	As needed
Coyote Cabin	1	Room not conducive for rollaways	0 Adults
Arrowhead, Bobcat, Mustang	3	Room not conducive for rollaways	0 Adults
Total of additional people			48
Total people with rollaways			178

The Rooming List, How do I coordinate?

As your RSVPs come in you will begin to have a good feel for how many people will be attending the wedding. Sit down and make a list of your “Must Have” people to stay at RCL. This is typically the bride, groom, parents, family and wedding party first. Running a close second you will have close friends that you will want to stay at RCL. Many times you will find when doing this you have filled all 45 guestrooms. If this is the case you can simply place the overflow selections and phone numbers on the correspondence you will be sending to each guest.

If you have filled out the “Must Have” people and have a number of rooms remaining you can then ask the Wedding Coordinator to begin a waiting list. As the waiting list fills in you will begin to choose the guest(s) you would prefer to stay at Rough Creek Lodge. At this point the Wedding Consultant will contact that guest and make the room arrangement.

Billing, how do I coordinate the guestroom billing? What do most people do?

Typically, you will have a number of rooms the wedding party will pay for directly. In fact, the groom’s family may ask to pick up payment for a number of rooms as will the bride’s family.

Remaining rooms you may ask the guest to pay.

Some of your guests may feel it’s necessary to pay something, however you would really like to lower the cost of his/her room. In this case you can “subsidize” the room. In other words, if you only want that guest to pay only $100…. then, that will be the cost the guest will see and the remaining room package balance will be placed on your master bill.

Every wedding is different, but please know that it is not uncommon or unethical to ask your guests to pay for the guestroom.

Is there overflow accommodations nearby?

Yes, in Glen Rose approximately 20 minutes from Rough Creek Lodge.

Best Western ~ Dinosaur Valley Inn and Suites (60 rooms)
254-897-4818 or Toll Free: 800-280-2055

Inn on the River 22 Guestrooms
254-897-2929 or Toll Free: 800-575-2101

More options available at (or on request) http://www.glenrosetexas.net/accomodations.html

Additions

Photo Shoot

Photo Shoots arranged with our Certified Wedding Consultant are by appointment only. Charges based on location, day of the week, time of day, amount of time requested for the shoot and location.

Wedding Rentals

Our Certified Wedding Consultant will coordinate event rentals. Rental cost is based on the vendor’s order amount, applicable tax plus a 20% RCL coordination fee.

Rough Creek Lodge Arranged Vendors

These are vendors contracted by RCL on behalf of the wedding party as per your directive. The wedding party hosting the event will enter into an agreement with RCL via Banquet Event Order to confirm arrangements. Charges are based on the vendor’s net balance due, applicable tax plus a 20% RCL coordination fee. 

Rough Creek Lodge White Wood Garden Folding Wedding Chair with Padded Seat

(45 Chairs On Site) Cost: $2.50 plus tax and 20% coordination fee.

Special Food & Beverage Requests

Food & Beverage requests that are not in inventory may require individual attention. Usually this is a specific wine or liquor; the request may be accommodated with an additional charge.

Banquet Room Rental

• Texas Board Room: $300. plus tax (will host 14-16ppl maximum)
• Longhorn: $300. plus tax (will host 25-30ppl maximum)
• Chalk Mountain I or II: $300. plus tax (will host 30ppl maximum)
• Chalk Mountain I & II: $500. plus tax (will host 80-100ppl maximum)

Guestrooms

Guestroom charges are based on season, day of the week, number of nights and total number of guestrooms reserved. Rack rate for our standard guestrooms to suites vary from $325. to $1,250. Rack rate for our guesthouses vary from $1,500. to $2,500. When packaging up guestroom packages for weddings breakfast for two is included in the cost. Final pricing is considerate of the number of guestrooms, whether it is a one, two or three night stay, food and beverage projected expense and activities booked.

Rentals

Chairs

Rough Creek Lodge White Wood Garden Folding Wedding Chair with Padded Seat
45 Chairs On Site, $2.50 plus tax and 20% coordination fee.

Banquet Room Rental

Private Dining Room or Chef’s Table, variable seating for 12+ people $200, plus tax.
Texas Board Room, for 14 to 16 people: $300,  plus tax
Longhorn, for 25 to 30 people: $300, plus tax.
Chalk Mountain I or II, up to 30 people: $300, plus tax.
Chalk Mountain I and II, for 80 to 100 people: $500, plus tax.

Time Line from Site Visit To Wedding

This pertains to action items in regard to RCL:

• Phone or email contact is made
• Site visit appointment is arranged
• Initial Interview with Wedding Consultant and Show of Property (Q&A)
• This is a “getting to know you” interview and provides you the opportunity to ask questions about logistics, activities, property, etc
• You may also have other venues to visit as well
• If RCL is the venue chosen, the Wedding Consultant will hold your wedding date and begin the contract process based on the scope of your wedding needs
• Generally, this is a time you work closely with the Wedding Consultant to tweak the contract to a point that all parties are comfortable.
• Signature and deposit is required to reserve your wedding.
• Upon signature and deposit we will begin the detailing process for the wedding.
• The detailing process will last quite some time. It will be the time to begin choosing vendors (entertainment, floral, photographer, ceremony music, etc), specify ceremony details and discuss menu.
• Arrange a time for Wedding Tasting (if applicable)
• Day of Tasting…will work on wedding logistics as well
• It will then be time for the Wedding Consultant to work up BEOs (Banquet Event Orders) which is a written communication tool to outline the menu and other wedding specifics. It will also allow for remaining billing to be determined based on the specifics.
• Two-Three weeks prior to the wedding event the remaining estimated balance is due….by this time all diagrams, rentals, food requests, etc. should be finalized. It will be critical that we are all on the same page by this stage of planning.

On the contract:

To ensure food, beverage and event planning a 21 day guarantee is required and the guarantee represents the minimum billing. If the guarantee is not given, the agreed attendance figures will be the guarantee ~ or the actual number of guests attending the event, whichever is greater. Rough Creek Lodge allows for only a 5% food overage based on the final guarantee. Final banquet billing (based on Banquet Event Orders) will be posted to the credit card on file fourteen (14) days prior to the event. If a credit card is not available, another form of payment will be due at this time. Non-payment and/or no response to BEO(s) submitted for signature constitutes cancellation. Cancellation terms apply inclusive of the forfeiture of deposit and, if applicable, liquidated damages.

Please note: Rough Creek Lodge does not order food or finalize event plans until Banquet Event Orders have been signed, approved and final billing has been executed.